Winter Conference 2025
FREQUENTLY ASKED QUESTIONS
IN-PERSON
Theme:
From Small to Tall: Nurturing the Growth of Pediatric Dentistry & Orthodontics
Dates:
From Small to Tall: Nurturing the Growth of Pediatric Dentistry & Orthodontics
Location:
JW Marriott Marco Island Beach Resort
400 S. Collier Blvd
Marco Island, FL 34145
Group Rate: $419/night plus taxes and fees
Rate does not include reduced daily resort fee of $40 per room per night plus taxes and fees.
Note: Housing can be reserved through AAO’s hotel partner, onPeak, once registration is completed.
A link to the housing site will be included in the registration confirmation email. Group rate not guaranteed for bookings after December 31, 2024.
Dress Code:
Resort Casual (polo shirts, slacks, sundresses, dress sandals)
Food & Beverage:
Scheduled Breakfasts/Lunches/Breaks/Receptions are included in the in-person registration.
Airport:
Southwest Florida International Airport [RSW] (48 miles to hotel) Naples Municipal Airport [NAP] (19 miles to hotel)
Transportation / Parking:
Please visit JW Marriott Marco Island Getting Here
Scooter or Wheelchair Rental:
For information about the special services relating to a specific disability please call the hotel at 239.394.2511
Lectures:
Calusa 6-12
CE Credits:
Registrants are eligible for up to 16.75 hours of live CE credits.
Eligible individuals registered* to attend in-person are required to print their badges onsite and complete short session evaluations to earn continuing education (CE) credits. Online instructions will be emailed to eligible registrants in mid-January. Questions? Please email [email protected].
*Guest and exhibitor registrants are ineligible
Conference Archives Pricing:
The price above reflects the price available during the registration process. The price will increase beginning January 24, 2025, and purchases can be made online that day. The compilation of Conference Archives will be available online on February 26, 2025 (31 days after the conference).
Registration Open Date:
Monday, August 5, 2024
In-Person Registration Fees
Staff registrants are eligible for a 20% discounted registration fee when registering 4 or more staff as a group. Doctors are not eligible to register as staff and must register as a Member or Non-Member. Guest registration includes meal functions and exhibit hall access but does NOT include access to lectures / CE credits.
Member Number is required for AAO Member pricing. To find your member number, visit https://www2.aaoinfo.org and click on “My AAO.”
*The AAO will allow one free re-print onsite, then $50 per reprint; only one reprint per day. This applies to all attendee registration categories.
Onsite Location:
Calusa North Foyer
Onsite Hours:
Thursday, January 23 7:00am – 5:00pm
Friday, January 24 7:00am – 5:00pm
Saturday, January 25 7:30am – 5:00pm
Sunday, January 26 7:30am – 12:00pm
Cancellations / Refunds:
Requests for registration cancellation / refunds must be received in writing, and must include name, registration/badge number, and a reason for cancellation, and must be sent to the attention of Sarah Dvorak via e-mail [email protected].
A $50 cancellation fee will apply to any cancellations received January 1 through February 10. Requests received after February 10 (15 days after meeting) will not be approved. Refunds will not be available once badge has been printed or registrant has logged into virtual event.
Switching Registration from In-Person to Virtual:
- Send cancellation request for in-person registration as outlined above.
- Register for the virtual event online at aaoinfo.org/winter
Location:
Banyan Ballroom
Onsite Hours:
Friday, January 24 9:00am – 6:00pm
Saturday, January 25 9:00am – 6:00pm
*There will be a reception in the exhibit hall on Friday and Saturday 5:00pm – 6:00pm.
Exhibitor Set-Up Hours:
Thursday, January 23 9:00am – 5:00pm
Exhibitor Tear Down Hours:
Saturday, January 26 6:00pm – 10:00pm
Information for Exhibitors:
Exhibitor Contact:
Elizabeth Cordes, [email protected] | 314.292.6678
Information for Sponsors:
If your company is interested in purchasing a sponsor package that includes priority booth placement, please notify Holly Kiel by August 2, 2024 to select your booth prior to general contracting.
Sponsorship Contact:
Holly Kiel, [email protected] | 314.292.6539
Find the printable version of the FAQs below.