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Annual Session

Exhibitor Prospectus

Why Exhibit with the AAO?

Join the foremost global association of orthodontists, led by orthodontists themselves. We are more than a community; we are a dedicated force driving the evolution of our specialty one smile at a time.

Your participation as an exhibitor is crucial to advancing the AAO mission. We are dedicated to creating the ultimate experience for your clients and our esteemed AAO community through engaging and delightful conferences and meetings, featuring the highest-quality learning opportunities in our profession.

By partnering with the AAO, you affirm your dedication to advancing the field of orthodontics and contributing to this enduring tradition of growth and innovation.

AAO Annual Session is known as The World’s Greatest Celebration of Orthodontics™. AAO Annual Session is the most empowering event for orthodontists and their teams and is designed to give them a completely customizable experience. Join thousands of orthodontic professionals for the most independent and objective orthodontic education from leading experts in the field. Annual Session is held in the Spring, typically around the end of April end of May.

What this means for you?

  • Great opportunity to get in front of thousands of buyers and create some wonderful connections.
  • Dedicated exhibit hall time each day.
  • Friday evening, anytime after 6:30 PM, is reserved for supplier-hosted events. 
  • BACK BY POPULAR DEMAND – EXHIBIT HALL HAPPY HOUR ON SATURDAY FROM 4-5PM.
  • No limit to exhibitor badges purchased over your allotment.
  • Depending on the size of your booth, you can create the experience you want for clients and attendees.*

*Must comply with AAO Terms & Conditions and any rules and regulations set forth by Service Contractor and/or Convention Center.

Annual Session – June 4-6 | Vancouver, BC, Canada

Location: Vancouver Convention Centre | West Building

Booth Information:

Basic Booth 10′ x 10′ $3,800

  • 2 staff badges per 10×10
  • 8’ background drape
  • 3’ side rail drape
  • 7” x 44” identification sign with company name
  • Any booth in premium booth location will be assessed an additional $150 per 10×10

Island Booth

  • 20 x 20 minimum
  • $1,000 island fee will be assessed to the booth cost
  • Island booth design and form need to be submitted for approval by February 8, 2027.

Annual Session Application Process:

Here is the breakdown of contracting dates by priority points:

September 8 – October 9: Priority Booth Placement for Companies with 30 priority points or more OR total spend in 2025 is greater than $10,000 in sponsorship. This process is conducted by Holly who will set up a call with each supplier who fits within these parameters.

Once the calls are finalized, we will then go to opening up the application process for each group of suppliers who qualify within a certain priority point category. An email will be sent on the day that your company qualifies for priority points. The email with the application link will be sent at 9:00am Central Time*.

October 12: Companies with 27-29 priority points

October 13: Companies with 25-26 priority points

October 14: Companies with 22-24 priority points

October 15: Companies with 20-21 priority points

October 19: Open Contracting for all exhibitors

*Invitation emails will go out at 9:00am from [email protected]. 

Any questions, please contact [email protected].

  • Exhibit Hall Hours: Friday, June 4 9:00am – 4:00pm | Saturday, June 5 8:00am – 5:15pm | Sunday, June 6 8:00am – 1:30pm
  • Exhibitor Set-up Hours: Wednesday, June 2 12:00pm – 5:00pm | Thursday, June 3 8:00am – 5:00pm | Friday, June 4 7:00am – 9:00am
  • Exhibitor Tear Down Hours: Sunday, June 6 1:30pm – 8:00pm | Monday, June 7 8:00am – 5:00pm

September 8, 2026

Priority Booth Placement Begins

  • 50% Deposit Due at the Time of Contract for Booth Space
  • Certificate of Insurance – confirm at time of contracting.

October 19, 2026

General Booth Placement

  • 50% Deposit Due at the Time of Contract for Booth Space
  • Certificate of Insurance – confirm at time of contracting.
  • Hotel Reservations – book through onPeak at time of contracting.

February 8, 2027

Island Booth Floorplans & Hanging Signs

March 12, 2027

Final Payment is due

  • If payment is not received by end of business on March 12, 2027, the exhibitor’s booth may be vacated to allow another exhibitor on the waiting list to register.

June 2-3, 2027

Exhibitor Setup

  • Wednesday, June 2 @ 12:00pm – 5:00pm
  • Thursday, June 3 @ 8:00am – 5:00pm
  • Friday, June 4 @ 7:00am – 9:00am

June 4-6, 2027

Exhibitor Hall Open

  • Friday, June 4 @ 9:00am – 4:00pm
  • Saturday, June 5 @ 8:00am – 5:15pm
  • Sunday, June 6 @ 8:00am – 1:30pm

June 6-7, 2027

Exhibitor Tear Down

  • Sunday, June 6 @ 1:30pm – 8:00pm
  • Monday, June 7 @ 8:00am – 5:00pm

Elizabeth Cordes

Exhibit Hall Management Specialist

  • Booth placement for Winter Conference
  • Booth placement for Annual Session for all companies that do not qualify for priority booth placement 30 pts or above
  • All questions regarding both Exhibit Halls and your booth

For inquiries contact Elizabeth Cordes at: [email protected]

Holly Kiel

Manager, Industry Relations

  • Sponsorships for Winter Conference & Annual Session, Year-Round Sponsorships
  • Companies with 30 Priority Points or more OR a sponsorship spend greater than $10,000 in FY26

For inquiries contact Holly Kiel at: [email protected]

Refer to Terms and Conditions for All the Information